Article Submission
Article
Submission
Upload with Confidence. The System Guides You All the Way.
Article submission module streamlines article intake, validation, and editorial routing. Authors submit without logging in; the system scans for viruses, extracts metadata and fills up the form, validates manuscripts and artwork against configurable rules, files content in the DMS with version control, and assigns the correct workflow—automatically.
How can ArticleSubmission help you?
Define article types and forms, configure mail templates, set reviewer invitation policies, and track submissions through an interactive dashboard. Authors can submit manuscripts and supporting files without a login, receive automated validations and previews (including art checks), and collaborate through discussion threads. Editors can route work via workflow, schedule peer review in batches, and make decisions with a combined view of reviewer comments.
Authors do not need login credentials—they simply click a secure link in their email to access the submission portal. The interface walks them through a guided four-step process: reviewing the submission guidelines, uploading files, confirming details with auto-populated metadata, and submitting. Artwork is instantly validated against specifications, with automatic fixes suggested where possible. Authors can reorder files, update file types, and preview the complete submission before finalizing—ensuring accuracy and confidence from start to finish.
The Author Dashboard brings everything together in one clear view. Authors can instantly see the status of each submission—whether newly uploaded, under review, or awaiting revision. All key details, editor feedback, and version history are available in one organized interface. Revisions can be uploaded directly, with every change automatically tracked. With full transparency and control, authors always know exactly where their submission stands.
For each article type, you can configure tailored submission requirements to ensure accuracy and consistency. Define custom submission forms with fields specific to that article type, set word count limits to control manuscript length, and specify the required files such as the cover letter, manuscript, figures, or supplementary materials—each classified by type. You can also enforce art specifications such as resolution, dimensions, and color mode, ensuring that every submission meets your publication’s standards from the start.
Once a submission is complete, all files automatically move into the designated editorial workflow. The system assigns the appropriate workflow based on article type, ensuring that the editorial team receives the files instantly for desk review. Each submission enters the workflow with its metadata, version history, and file classifications intact, eliminating the need for manual sorting or relinking. This seamless transition ensures that every manuscript begins its editorial review the moment it is submitted.
Getting Started
Setting up a new journal takes just minutes. Choose your article types, design submission forms, define reviewer policies, and configure artwork specifications—all through an intuitive interface. Upload the journal cover, add setup guidelines, select the required workflows, and define the standard schedules that guide every submission through review and production. You can also customize automated emails to reflect your publication’s tone and communication style.
For authors, it’s even simpler. They just drag and drop their files, and the system automatically handles metadata extraction, file validation, and workflow routing. What once took hours of manual setup now happens in a few guided steps—organized, consistent, and ready for submission.
For authors, it’s even simpler. They just drag and drop their files, and the system automatically handles metadata extraction, file validation, and workflow routing. What once took hours of manual setup now happens in a few guided steps—organized, consistent, and ready for submission.
Features and Benefits
Behind every smooth submission lies a structure built for precision. PageMajik’s Article Submission and Editorial Workflow framework brings together everything a modern journal needs—configuration flexibility, validation intelligence, and seamless automation. From defining article types and reviewer policies to real-time validation and automated workflow routing, every step is designed to eliminate delays and human dependency.
The result: faster turnaround, total compliance with journal standards, and complete transparency across the submission-to-editorial continuum. Authors experience a guided, intuitive process; editors gain a standardized, audit-ready flow that runs the same way every time—accurate, predictable, and effortlessly consistent.
The result: faster turnaround, total compliance with journal standards, and complete transparency across the submission-to-editorial continuum. Authors experience a guided, intuitive process; editors gain a standardized, audit-ready flow that runs the same way every time—accurate, predictable, and effortlessly consistent.
Zero Bottlenecks. 100% Process Consistency.
Every submission moves through a standardized, rule-driven workflow—validated, categorized, and routed automatically. No manual sorting. No delays. The system enforces journal-specific rules, ensures complete metadata accuracy, and maintains version integrity across every stage. From author upload to editorial desk, every process runs the same way—fast, compliant, and dependable every time.
Author experience
Authors begin their journey with a single, secure click—no logins, no barriers. The submission portal offers a guided four-step experience that feels effortless yet precise, with clear progress indicators, contextual help, and auto-filled details drawn directly from the manuscript.
Everything authors need is right at hand: submission guidelines, file requirements, and a simple drag-and-drop interface that accepts any number of files, instantly organized and categorized. Artwork is validated in real time against journal standards, with clear suggestions to ensure accuracy and compliance.
Once submitted, every manuscript flows seamlessly into the editorial process. The Author Dashboard brings full visibility—showing submission status, version history, and editor feedback in one elegant, organized view. It’s a connected, reassuring experience designed to make every author feel guided, supported, and confident from start to finish.
Everything authors need is right at hand: submission guidelines, file requirements, and a simple drag-and-drop interface that accepts any number of files, instantly organized and categorized. Artwork is validated in real time against journal standards, with clear suggestions to ensure accuracy and compliance.
Once submitted, every manuscript flows seamlessly into the editorial process. The Author Dashboard brings full visibility—showing submission status, version history, and editor feedback in one elegant, organized view. It’s a connected, reassuring experience designed to make every author feel guided, supported, and confident from start to finish.
Features
ArticleSubmission supports the following:
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Secure Access via Email Link Authors access their submission page through a single secure link—no login or registration required.
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Guided Four-Step Submission – A structured submission process with progress indicators and contextual help.
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Drag-and-Drop File Uploads – Upload multiple files of any size, directly from desktop or cloud storage.
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Automatic File Classification – The system identifies and categorizes files (manuscript, figures, tables, supplementary data, etc.).
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Integrated Guidelines Display – Authors can view submission requirements and instructions within the portal.
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Metadata Extraction – Key details (title, author names, affiliations, etc.) are extracted from the manuscript to populate form fields.
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Artwork Compliance Checks – Validates resolution, size, and color format against set specifications.
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Automated Fix – Automatically fixes the art work based on the required specifications.
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Automatic virus scanning of all uploaded files
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Version control and audit trail for all submissions and file updates
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Author Dashboard – Centralized view of all successful submissions with status, version history, and editor feedback.
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Real-Time Status Indicators – Displays where each manuscript stands—submitted, under review, or awaiting revision.
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Automatic Workflow Routing – Submissions move seamlessly into the correct editorial workflow based on journal and article type.
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Error-Free Handoff – Eliminates manual sorting, ensuring that every file, form, and identifier arrives correctly linked.
Faster Submissions. Fewer Errors. Greater Consistency.
Endless email threads, missing files, and inconsistent submission formats are now history. Article Submission brings order and intelligence to the intake process with a guided, rule-driven workflow that ensures every manuscript meets journal standards before it reaches the editorial desk. Authors can upload directly through a secure link—no registration, no file-size limits, just a smooth, intuitive experience.
All files are automatically validated, categorized, and routed to the correct workflow. Metadata is extracted and form fields are populated instantly, reducing repetitive tasks and manual checks. The result: zero rework, faster turnaround, and a submission process that runs with 100% accuracy and consistency.
All files are automatically validated, categorized, and routed to the correct workflow. Metadata is extracted and form fields are populated instantly, reducing repetitive tasks and manual checks. The result: zero rework, faster turnaround, and a submission process that runs with 100% accuracy and consistency.
Built for Scale: High-Volume Submissions on a Microservices Backbone
Speed and stability under any load.
Architecture
Built on the PageMajik platform: version control and audit trail provide robustness; the workflow engine handles routing; search indexing drives discovery; AI engines (e.g., StyleFinder) analyze and tag manuscripts for structure and anomalies.
RoadMap
Our development roadmap includes continuous improvements in two categories: user experience enhancements and new functionality. The following features are planned:
The system scans the manuscript to identify author names, affiliations, and other identifiable details. A DOCX preview is shown for confirmation, and once approved, a clean reviewer-ready PDF is generated, ensuring anonymity, accuracy, and consistency without manual effort.
To check each submission for valid author emails, verified ORCID identifiers, and standardized institutional affiliations.
Streamline special submissions with controlled access. Editors can invite authors through secure links tied to specific article types or special issues, allowing direct submission while maintaining full workflow tracking and compliance.
Detects duplicate submissions and evaluates each manuscript’s alignment with the journal’s scope, ensuring only original and relevant content enters the editorial workflow.
See PageMajik in action
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